Who we are

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Who we share your data with

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What rights you have over your data

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Regional College of Management, Bangalore

Privacy Policy

1. Introduction

Regional College of Management, Bangalore (“RCMB,” “we,” “us,” or “our”) is committed to protecting the privacy and personal data of all individuals who interact with our website at https://rcmb.in/ (the “Website”). This Privacy Policy explains how we collect, use, store, share, and protect your personal information when you visit our Website, submit an enquiry, apply for admission, or otherwise engage with us online.

This Policy applies to all users of the Website including prospective students, current students, parents and guardians, alumni, recruiters, faculty, staff, and members of the general public.

By using this Website or submitting your information through any form on the Website, you acknowledge that you have read and understood this Privacy Policy and consent to the practices described herein. If you do not agree, please discontinue use of the Website.

RCMB is committed to compliance with the Digital Personal Data Protection Act, 2023 (DPDPA) of India, the Information Technology Act, 2000, and other applicable Indian data protection laws and regulations.

2. Data Controller — Who We Are

The data controller responsible for your personal information is:

Institution: Regional College of Management, Bangalore (RCMB)

Address: Plot No. 34/4 & 34/5, Mudugurki, Devanahalli, Bangalore – 562164, Karnataka, India

Phone: +91 95389 02136

Email: [email protected]

Website: https://rcmb.in/

RCMB is an AICTE-approved, NAAC ‘A’ accredited institution affiliated with Bangalore University, operating under the applicable regulations of the Government of Karnataka and the Government of India.

3. Information We Collect

We collect personal information in the following ways:

3.1 Information You Provide Directly

When you interact with our Website, we may collect the following personal information:

Full name, date of birth, and gender.
Email address, mobile number, and postal/residential address.
Academic qualifications, marks, and entrance exam scores (CAT, MAT, XAT, CMAT, RMAT, etc.).
Details of previous educational institutions attended.
Photographs and scanned copies of documents submitted during application (e.g., mark sheets, identity proof).
Parent or guardian contact details (for student applicants).
Recruiter company details and job requirements (for corporate/placement enquiries).
Messages, feedback, and queries submitted through contact or enquiry forms.
Information submitted during event registrations, webinars, or open house forms.

3.2 Information Collected Automatically

When you visit our Website, we automatically collect technical and usage data, including:

IP address, browser type and version, and operating system.
Device type and screen resolution.
Pages visited, time spent on pages, links clicked, and navigation paths.
Referring website or search engine query that led you to our Website.
Cookies and similar tracking technologies (see Section 8 for details).

3.3 Information from Third Parties

We may receive information about you from:

Educational consultants or agents who refer prospective students to RCMB.
Common admission portals or third-party application platforms.
Social media platforms if you engage with RCMB’s official social media accounts.
Background verification agencies (for enrolled students or staff, where applicable).

4. How We Use Your Personal Information

RCMB uses the personal information collected for the following purposes:

4.1 Admissions and Enrollment

To process admission enquiries and applications.
To evaluate eligibility and communicate admission decisions.
To facilitate the RMAT (RCMB’s own Admission Test) and interview processes.
To issue offer letters, enrollment confirmations, and student ID documents.

4.2 Communication and Support

To respond to your enquiries, questions, and requests.
To send program-related information, brochures, and admission updates.
To notify you about events, open days, webinars, and campus activities.
To send important administrative communications regarding fees, schedules, and institutional updates.

4.3 Academic and Campus Administration

To manage student records, attendance, and academic performance (for enrolled students).
To facilitate hostel allocations, transport services, and campus facilities.
To administer examinations and issue certificates, transcripts, and degrees.

4.4 Placements and Career Services

To share student profiles (with consent) with prospective recruiters for placement purposes.
To coordinate campus recruitment drives and career development programs.
To maintain and publish placement statistics and records.

4.5 Marketing and Outreach

To send newsletters, program updates, and promotional materials about RCMB (where you have opted in or where permitted by law).
To conduct surveys and collect feedback to improve our programs and Website.
To display or share testimonials and success stories (with your consent).

4.6 Legal and Regulatory Compliance

To comply with obligations under AICTE, UGC, Bangalore University, and other regulatory bodies.
To respond to lawful requests from government authorities or courts.
To maintain statutory records as required under applicable Indian law.

5. Legal Basis for Processing (DPDPA 2023)

Under India’s Digital Personal Data Protection Act, 2023 (DPDPA), RCMB processes your personal data on the following lawful bases:

Consent: Where you have given explicit consent (e.g., submitting an enquiry form, opting in to marketing communications). You have the right to withdraw consent at any time.

Contractual Necessity: Processing necessary to take steps prior to or for fulfilling a contract (e.g., processing your admission application or enrollment).

Legal Obligation: Processing required to comply with applicable laws and regulations (e.g., AICTE reporting, UGC norms, statutory record-keeping).

Legitimate Interest: Processing for RCMB’s legitimate institutional interests (e.g., improving Website performance, preventing fraud, ensuring campus safety), where such interests do not override your rights.

6. Sharing and Disclosure of Your Information

RCMB does not sell your personal information to third parties. We may share your information in the following circumstances:

6.1 Regulatory and Affiliated Bodies

We may share data as required with:

AICTE (All India Council for Technical Education).
Bangalore University (for MBA student records and degree processing).
NAAC, NBA, and other accreditation and ranking bodies.
National Informatics Centre (NIC) or government portals where mandated.

6.2 Recruiters and Corporate Partners

With your consent, we share relevant academic and professional profile information with prospective recruiters participating in RCMB’s campus placement drives. This is done solely for the purpose of facilitating your career opportunities.

6.3 International Partner Institutions

RCMB has international collaborations including with HMN Switzerland and Almaty Management University (AMU), Kazakhstan. Where you participate in international bootcamps or exchange programs, relevant information may be shared with those partner institutions for program administration purposes, subject to appropriate safeguards.

6.4 Service Providers

We share data with trusted third-party service providers who assist us in operating the Website and delivering our services, including:

Web hosting and IT infrastructure providers.
Payment gateway providers (for fee collection).
Email and communication platforms.
SMS and notification service providers.
Analytics service providers (e.g., Google Analytics).

All service providers are bound by confidentiality obligations and are not permitted to use your data for any purpose other than the services they provide to RCMB.

6.5 Legal and Safety Disclosures

We may disclose your information if required by law, court order, or governmental authority, or if we believe in good faith that such disclosure is necessary to protect the rights, property, or safety of RCMB, its students, staff, or the public.

7. Data Retention

We retain your personal information for as long as necessary to fulfil the purposes for which it was collected, or as required by applicable law:

Admission enquiry data (non-enrolled): Retained for up to two (2) years after the last interaction.
Enrolled student records: Retained permanently or as required under AICTE, UGC, and Bangalore University regulations for alumni records, degree verification, and statutory compliance.
Placement and career records: Retained as part of student records for institutional reporting and alumni services.
Website usage and analytics data: Retained for up to twenty-four (24) months.
Marketing opt-in and opt-out records: Retained indefinitely to honour your preferences.

When data is no longer required, it is securely deleted or anonymized in accordance with applicable guidelines.

8. Cookies and Tracking Technologies

Our Website uses cookies and similar technologies to enhance your browsing experience and help us understand how visitors use our Website.

8.1 What Are Cookies?

Cookies are small text files placed on your device by a website. They are widely used to make websites function more efficiently and to provide analytical information to website operators.

8.2 Types of Cookies We Use

Essential Cookies: Necessary for the Website to function properly (e.g., session management, form submissions). The Website cannot function correctly without these.

Analytics Cookies: Help us understand how visitors interact with the Website (e.g., pages viewed, time spent). We may use Google Analytics or similar tools for this purpose.

Preference Cookies: Remember your preferences and settings to provide a more personalized experience.

Marketing Cookies: Used to display relevant content and track the effectiveness of our digital outreach campaigns.

8.3 Managing Cookies

You can control or disable cookies through your browser settings at any time. Please note that disabling certain cookies may affect the functionality of the Website. You can also opt out of Google Analytics tracking by using the Google Analytics Opt-out Browser Add-on available at https://tools.google.com/dlpage/gaoptout.

9. Data Security

RCMB takes the security of your personal information seriously and implements appropriate technical and organisational measures to protect it against unauthorised access, disclosure, alteration, loss, or destruction. Our security measures include:

SSL/TLS encryption for data transmitted to and from the Website.
Secure hosting infrastructure with access controls and firewalls.
Role-based access controls limiting data access to authorised RCMB staff only.
Regular review of security practices and Website vulnerabilities.
Staff awareness of data protection obligations.

While we take every reasonable precaution to safeguard your data, no system is completely immune to security risks. In the unlikely event of a data breach that affects your rights, we will notify you and the relevant authorities as required under applicable law.

10. Your Rights Under the DPDPA 2023

Under India’s Digital Personal Data Protection Act, 2023, and to the extent applicable under other laws, you have the following rights regarding your personal data held by RCMB:

Right to Access: You may request confirmation of whether we hold your personal data and obtain a copy of it.

Right to Correction: You may request correction of inaccurate or incomplete personal data we hold about you.

Right to Erasure: You may request deletion of your personal data, subject to RCMB’s legal and regulatory retention obligations (e.g., statutory student records cannot be deleted).

Right to Grievance Redressal: You have the right to lodge a grievance with RCMB’s designated contact (see Section 15) regarding how your data is processed.

Right to Nominate: Under the DPDPA 2023, you may nominate another individual to exercise your data rights on your behalf in the event of your death or incapacity.

Right to Withdraw Consent: Where processing is based on your consent, you may withdraw it at any time. Withdrawal will not affect the lawfulness of processing prior to withdrawal.

To exercise any of these rights, please contact us using the details in Section 15. We will respond within the timeframes required under applicable law.

11. Minors and Children’s Privacy

RCMB’s programs are designed for individuals who have completed their undergraduate or senior secondary education. However, some prospective students or applicants may be under 18 years of age.

In accordance with the Digital Personal Data Protection Act, 2023 (DPDPA), where a user is a minor (under 18 years), RCMB will:

Seek verifiable parental or guardian consent before processing the personal data of a minor.
Not process personal data of minors for targeted advertising or tracking purposes.

Parents or guardians who believe their child’s data has been collected without appropriate consent should contact us immediately at [email protected] and we will promptly address the matter.

12. Cross-Border Data Transfers

RCMB has international academic partnerships, including with HMN Switzerland and Almaty Management University, Kazakhstan. In administering international bootcamps, certifications, and exchange programs, certain personal data of participating students may be transferred to institutions located outside India.

RCMB ensures that any such cross-border transfer of personal data is made only to countries or organizations that provide an adequate level of data protection, or under appropriate contractual safeguards, and only to the extent necessary for the specific program.

13. Third-Party Websites and Social Media

Our Website may contain links to external websites including those of AICTE, NAAC, UGC, Bangalore University, partner institutions, ranking agencies, and social media platforms (Facebook, Instagram, LinkedIn, YouTube). These external websites have their own privacy policies and RCMB is not responsible for their privacy practices.

We encourage you to review the privacy policies of any external website before submitting your personal information. Links from our Website to third-party sites do not constitute our endorsement of those sites.

14. Marketing and Promotional Communications

With your consent, we may send you information about RCMB’s programs, events, admission cycles, scholarships, and campus activities via email, SMS, or WhatsApp.

You may opt out of receiving marketing communications at any time by:

Clicking the “unsubscribe” or “opt-out” link in any email we send.
Sending a written request to [email protected] with the subject line “Unsubscribe”.
Calling us at +91 95389 02136.

Please note that even after opting out of marketing communications, you may still receive important administrative communications related to your application, enrollment, fees, or regulatory matters.

15. Grievance Officer (DPDPA 2023)

In accordance with the Digital Personal Data Protection Act, 2023 and the Information Technology (Intermediary Guidelines and Digital Media Ethics Code) Rules, 2021, RCMB has designated a Grievance Officer to address privacy-related concerns:

Grievance Officer: Admissions & Data Privacy Office, RCMB

Address: Plot No. 34/4 & 34/5, Mudugurki, Devanahalli, Bangalore – 562110, Karnataka, India

Email: [email protected]

Phone: +91 95389 02136

Working Hours: Monday to Saturday, 9:00 AM – 5:00 PM IST

We will acknowledge your grievance within 48 hours and endeavour to resolve it within 30 days of receipt, in accordance with applicable law.

16. Changes to This Privacy Policy

RCMB may update this Privacy Policy from time to time to reflect changes in our data practices, applicable law, or institutional requirements. When we make material changes, we will:

Update the Effective Date at the top of this Policy.
Post the revised Policy on this Website.
Where appropriate, notify you via email or a notice on the Website.

We encourage you to review this Privacy Policy periodically. Your continued use of the Website after any changes are posted constitutes your acceptance of the updated Policy.

17. Contact Us

For any questions, concerns, or requests related to this Privacy Policy or your personal data, please contact us:

Institution: Regional College of Management, Bangalore (RCMB)

Address: Plot No. 34/4 & 34/5, Mudugurki, Devanahalli, Bangalore – 562164, Karnataka, India

Phone: +91 95389 02136

Email: [email protected]

Website: https://rcmb.in/

AICTE Approved | NAAC ‘A’ Accredited | Affiliated to Bangalore University